Human Resources Assistant - Credentials

Human Resources Assistant - Credentials
Cottage Grove, WI

Shared Medical Services is a growing company that provides state-of-the-art diagnostic imaging solutions to health care facilities throughout the country. We are currently seeking a Human Resources Assistant to join our team. This position will focus on maintaining required credentialing, as well as assisting the HR department in a generalist capacity.


  • Monday-Friday
  • 8:30am-5:00pm


  • Maintain New Hire Credential tracking, including collection and check-in of new hire material.
  • Coordinate required immunizations and certifications per SMS/customer request.
  • Maintain all Team Member Credentials, including timely approval of new credentials and updating applicable records.
    • Communicate with Team Members and Managers when credential information is missing or incomplete.
    • Review and track payment of invoices related to required credentials, including reconciliation of invoices against the appropriate documentation
  • Process Credential Requests from customers and managers, including evaluating the nature of the request using best practices.
  • Assist with recruiting efforts, including posting job ads, coordinating interviews, verifying applicant qualifications, new hire orientation and on-boarding process.
  • Responsible for maintaining 20+ state Labor Law posters
  • Provide assistance for additional HR functions including benefits and payroll


  • Two years of college level course work in business or closely related field preferred. Related experience may substitute for education.
  • Minimum of 1 year of Human Resources experience required
  • Knowledge of basic human resources functions and procedures
  • Knowledge of healthcare administration, a plus
  • Knowledge of office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases
  • Proven customer service skills
  • Ability to multi-task and prioritize is a must
  • Ability to work with multiple team members and communicate professionally and effectively


  • Health, Dental, Vision and Life Insurance
  • Employee Stock Ownership Plan
  • 401K Retirement Plan
  • Medical and Dependent Care Flexible Spending
  • Short and Long-Term Disability
  • Paid Time Off
  • Casual dress code

If you are interested in becoming a part of our growing team, and have a desire to make a difference, please apply today! Click HERE to apply.

209 Limestone Pass
Cottage Grove, WI 53527
An Employee Owned Company
Equal Opportunity/Affirmative Action Employer


Find out more about how Shared Medical Services can help better serve your patients by bringing world-class diagnostic imaging to your institution. Improve your patient care without straining your organization's finances or ongoing patient services.